Privacy Policy

1. Overview

Letter To LDS is a publishing platform for user-submitted letters, response letters, and archival historical materials submitted for public reference.

This policy explains what personal data we collect, how we use it, what becomes public, how retention works, and how deletion requests are handled.

2. Operator

Letter To LDS is operated by 9thBit, LLC, 7533 S CENTER VIEW CT # 5436, WEST JORDAN UT 84084, United States, (801) 306-3616.

9thBit, LLC is the controller of the personal data described here, except where a third party independently controls its own processing, such as WorkOS for authentication and Stripe for payments.

3. Data We Collect

• Account and sign-in data, including email address and session/authentication details.
• Optional public-profile defaults such as display name, photo URL, city, state, country, stake or ward, contact information, and social links.
• Submission data such as titles, summaries, body text, language, category selections, citations, revision history, and moderation state.
• Identity-display choices attached to specific works.
• Purchase, payment, and credit-ledger records.
• Flags, moderation records, claps, and takedown-related records.
• Limited technical, security, and operational logs.

4. How We Use Personal Data

• To create and manage accounts.
• To authenticate users.
• To process submissions and purchases.
• To display published works according to selected visibility settings.
• To moderate content and enforce site rules.
• To respond to abuse, copyright, takedown, and legal requests.
• To maintain site security and reliability.

5. What Becomes Public

Published letters and responses are public. They are anonymous by default unless you choose to expose some identity information.

Published archival materials are public reference entries. The person who submits archival material is not treated as the author of the historical item.

If another user quotes your published letter in their own work, that quotation may remain even if your original letter is later removed.

6. Letters Versus Archival Material

If you submit a letter or response as your own work, or as work for which you own or control the necessary copyright or publication rights, you may request removal whether it is published or unpublished.

When processing account deletion, we may offer you the option to remove published letters or keep them published in a de-identified form with your identity information removed.

Archival material is treated differently. Once published, it is not ordinarily removed at the submitter’s request, though it may still be removed for site-policy, privacy, safety, copyright, or legal reasons.

7. Retention

• Ordinary profile defaults and unpublished drafts: until user deletion or account deletion.
• Rejected unpublished submissions: up to 12 months.
• Purchase and payment-related records: up to 7 years.
• Credit-ledger records tied to purchases, refunds, or disputes: up to 7 years.
• Flags and moderation records: up to 3 years after closure.
• Serious abuse-prevention records: up to 5 years where necessary.
• DMCA or takedown records: up to 7 years after closure, or longer if a dispute remains active.
• Security and application logs: up to 90 days unless a security incident requires longer retention.
• Visit-level analytics data: 90 days.
• Aggregated analytics reports: 25 months.

8. Analytics and Cookies

Letter To LDS uses privacy-oriented audience measurement rather than adtech. Audience measurement is configured for Matomo at analytics.lettertolds.org in a cookieless setup.

We do not use analytics for advertising, affiliate tracking, or personalized targeting. Authentication may still require necessary cookies for sign-in and session security.

Cookie notice: “Cookies here are for login, not surveillance. Aggregate audience measurement is cookieless and privacy-oriented. You may disable it in our privacy policy.”

9. Your Rights

Depending on the law that applies, you may have rights to access, correct, delete, restrict, object to some processing, receive a copy of certain personal data, or complain to a supervisory authority.

The platform aims to apply a strong deletion and privacy posture sitewide rather than limiting those protections only to a specific region.

10. Children

This site is not directed primarily to children. Older minors may access the site at parental or guardian discretion.

Some features, including purchases and paid upgrades, are intended only for adults or users legally authorized to use them.

11. Contact

For privacy, deletion, or data requests: hello@lettertolds.org

For legal reports, copyright complaints, or harder-edged compliance issues: reports@9thbit.net